WorkCanvas: a new tool for emergency response teams

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How emergency response organizations use WorkCanvas to streamline their processes and workflows

Emergency response organizations operate in high-stress environments where quick decision-making, efficient communication, and streamlined workflows are crucial. WorkCanvas, with its robust features, has become an invaluable tool for these organizations, aiding them in various critical operations.

WorkCanvas is an innovative tool by monday.com that serves as a collaborative online whiteboard, enabling teams to brainstorm, plan, and visualize workflows or projects. It integrates seamlessly with monday.com boards, providing a comprehensive platform for team collaboration and project management.

4 practical examples of how emergency response teams can use WorkCanvas

Real-time collaboration and coordination

Emergency response teams often consist of multiple departments and external partners. WorkCanvas allows for real-time collaboration, enabling teams to share updates instantly and coordinate their actions effectively. The platform’s real-time collaboration features ensure that all stakeholders are on the same page, reducing the chances of miscommunication.

Example 1: Collaborative planning session on building capacities for preparedness

Teams can use WorkCanvas to conduct a planning session on enhancing their preparedness phase. This session can include mapping out training programs, identifying key resources, and planning community outreach initiatives. Each team member can add their inputs simultaneously, ensuring a comprehensive plan that leverages diverse perspectives.

Visualizing workflows and tasks

WorkCanvas's canvas and customizable templates help emergency response teams to visualize their workflows and tasks clearly. This visualization aids in better planning and execution of response strategies.

Example 2: Rescue operation workflow

A detailed flowchart can illustrate the entire rescue operation process, from the initial alert to the completion of rescue efforts. This can include assigning specific roles to team members, setting timelines for each task, and marking critical checkpoints that need constant monitoring.

Integrating data and information

Emergency response often requires integrating data from various sources, and WorkCanvas can be instrumental in organizing and visualizing this data to ensure efficient management and resource allocation.

Example 3: Managing shelters for displaced people

During a large-scale disaster, managing shelters and ensuring the needs of displaced people are met is critical. WorkCanvas can help teams visualize the locations of shelters, track the number of occupants, and identify the specific needs of each zone.  As WorkCanvas integrates with any monday.com board, tams are able to really visualize monday items on a map, see images and updates, and have a dynamic stack by status 

Enhanced communication tools

WorkCanvas's built-in communication tools enhance the ability of teams to discuss and strategize in real-time, no matter where they are located.

Example 4: Emergency coordination briefing

During a large-scale emergency like an earthquake, team leaders in different locations can use WorkCanvas’s video and audio tools to conduct briefings, share updates, and coordinate efforts. This ensures that all team members are well-informed and can respond effectively.

WorkCanvas during emergencies

During our recent response to the wildfires in Chile, we collaborated with Desafío Levantemos Chile, a Chilean emergency response NGO. Desafío ran several response and relief programs simultaneously supporting more than 140,000 people across several communities. These included assistance to affected communities with house reconstruction, rebuilding schools and community centers, provision of medical operations, and support to over 500 entrepreneurs.

Joaquín Vergara, Leader of Impact and Project Development at Desafío, was in charge of carrying out impact measurement for each project, assisting in the formulation and tracking of both public and private projects, and conducting field assessments to determine which projects could have the greatest impact in the target areas. His work and in-depth digital adoption saved hours for Desafío, making the entire organization operate smoothly and efficiently. 

"WorkCanvas has provided us, as a Foundation, with a workspace where we can unleash our creativity. Thanks to this tool, we have been able to map out workflows, craft presentations, collaborate on projects, and discuss ideas in a clear, organized, and, above all, collaborative manner. The ability for the entire team to work within a single space, utilizing the templates and tools provided by WorkCanvas, has certainly facilitated better work outcomes for us."

- Joaquín Vergara, Leader of Impact and Project Development at Fundación Desafío Levantemos Chile

WorkCanvas offers a versatile and powerful platform for emergency response organizations, enhancing their ability to collaborate, visualize workflows, integrate critical data, conduct training, document operations, and communicate effectively. By leveraging these features, emergency response teams can streamline their processes and improve their overall effectiveness in handling emergencies.

For more details on how to access WorkCanvas for your disaster response organization, contact us.

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